Privacy Policy

Privacy Policy

OpenTox Association — Privacy Policy

The OpenTox Association ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you join our membership, register for our webinars or training sessions, and use our official website.

1. Data We Collect

We collect information that you voluntarily provide to us when you interact with our association. This includes:

  • Contact Information: Full name, academic or professional email address, phone number, and physical mailing address.
  • Professional Information: Institutional or corporate affiliation, academic title, department, and area of scientific research interest.
  • Account Credentials: Username and authentication tokens created for your OpenTox membership account.

2. Financial Data and Payment Processing

When you purchase a membership or buy a ticket to a training event, you provide payment details (such as credit card numbers or billing details).

  • Third-Party Processing: All payments are processed directly by our external gateway partner, Payrexx.
  • Data Security: The OpenTox Association does not store, collect, or view your full credit card digits or CVV security codes on our servers. Payrexx handles your transactional financial information securely according to high-level industry safety regulations (PCI-DSS standards).

3. How We Use Your Data

We use the personal information collected from you to:

  • Set up, manage, and verify your OpenTox membership account.
  • Deliver digital login credentials for webinars, training events, and virtual Summer Schools.
  • Email you critical organizational updates, technical community newsletters, and event certificates.
  • Process your financial transactions securely through our payment provider.

4. Data Sharing and Third Parties

We values your privacy and will never sell or rent your personal contact information. We only share data with essential infrastructure tools necessary to run our non-profit services:

  • Event & Virtual Platforms: Software tools used to host our live webinars (such as Zoom or GoToWebinar) so you can safely enter and view the sessions.
  • Payment Gateways: Payrexx, solely to process your requested registration transaction.

5. Your Legal Rights (GDPR Compliant)

Depending on your geographic location, you hold the following rights regarding your digital data:

  • The Right to Access: You can request a digital copy of all personal details we currently hold about you.
  • The Right to Rectification: You can request that we immediately correct any inaccurate or outdated contact information.
  • The Right to Erasure: You can ask us to permanently delete your data from our systems, provided it does not conflict with legal tax tracking requirements.

6. Data Security

We implement modern technical and administrative security measures to protect your digital personal data from unauthorized access, loss, or alteration. However, please remember that no transmission method over the internet is 100% secure.

7. Changes to This Privacy Policy

We may periodically update this policy to remain compliant with international privacy laws. Any updates will be published immediately on this webpage with a revised date stamp.

8. Contact Our Data Controller

If you have any questions regarding how your private information is handled, or if you wish to exercise your data rights, please contact our administrative desk:

  • Email: info@opentox.net

Summary Checklist Before Replying to Payrexx:

  1. Publish 3 Pages: Ensure your website footer contains active links to the Refund Policy, Terms & Conditions, and this Privacy Policy.
  2. Double Check Currencies: Ensure the currency listed in all three pages matches what you selected inside your Payrexx dashboard (e.g., Euro).
  3. Send Response: Submit the full overview text we drafted together into the Payrexx portal.

Once you submit these items to Payrexx, the compliance team will usually review and approve your account within 2 to 3 business days.

Please let me know if you need help drafting the final cover email to send to Payrexx enclosing these links, or if you have any questions about the setup!